The Singapore Employment Pass (EP) renewal is a critical process for foreign professionals who wish to continue working in Singapore legally. While the process may seem straightforward, it requires careful attention to documentation, compliance with updated regulations, and proper submission timelines to ensure a smooth transition. Typically, the renewal is handled by either the employer or an authorized employment agent, ensuring that all necessary paperwork is completed correctly and on time. Missing any step in the renewal process can result in delays or even rejection, which could disrupt employment status and create unnecessary complications for both the employer and the pass holder.
Our Thoughts on Employment Pass Renewal
Employment Pass renewal in Singapore is not merely an administrative requirement but an essential part of maintaining employment stability for foreign professionals. Given Singapore’s strong regulatory environment and strict employment laws, renewing an EP requires more than just submitting a request to the Ministry of Manpower. Employers and EP holders must prepare the necessary supporting documents to prove that they meet the eligibility criteria and that the company remains in good financial standing to continue hiring foreign professionals. The renewal process is especially significant for business owners who hold an EP under their own company, as they have full control over business decisions, including financial management, capital injection, and determining their own salary structure. Having this level of control allows entrepreneurs to optimize their business operations while ensuring compliance with employment regulations.
For those whose EP is tied to an employer, it is crucial to engage in discussions with the company well in advance of the renewal deadline. Employers must be willing to support the renewal by providing the required documentation, including financial records and proof of ongoing business activities. If an individual wishes to gain more control over their employment status, one option is to set up their own company and apply for an EP under that entity. Once approved, they may then transition into a contractual agreement with their current employer. This alternative arrangement can be beneficial, as it reduces the administrative workload for the employer while offering greater flexibility to the individual.
Additionally, starting from September 2023, all Employment Pass renewals must comply with the newly introduced point-based Complementarity Assessment Framework, also known as COMPASS. This framework evaluates EP applications based on various criteria, ensuring that foreign professionals contribute meaningfully to Singapore’s workforce. Understanding these requirements and making the necessary adjustments is essential for a successful renewal.
When Can I Renew My Employment Pass and Dependant Pass
The Employment Pass renewal process can begin as early as six months before the pass expires. It is always advisable to start the renewal application as soon as possible to avoid potential delays that could arise due to increased processing times at the Ministry of Manpower. A common concern among EP holders is whether renewing early will result in losing the remaining days on the current pass. However, it is important to note that renewing ahead of time does not shorten the validity of the new pass, as the renewal period is added to the existing duration.
For those who have dependants holding Dependant Passes, the renewal process is slightly different. Dependant Pass renewals can only be initiated once the principal EP renewal has been approved. If the EP renewal is still under review, MOM recommends submitting the DP renewal application at least one month before its expiry date. In cases where an EP renewal is taking longer than expected, MOM may grant a temporary one-month extension to allow dependants to maintain their legal status while awaiting the final outcome of the EP renewal application. Employers and EP holders must plan accordingly to ensure dependants do not face unnecessary disruptions in their legal residency status.
Documents Required for Employment Pass Renewal
When renewing an Employment Pass in Singapore, the Ministry of Manpower (MOM) may request various supporting documents to verify that the company remains financially stable and meets the eligibility criteria for hiring foreign employees. Even if a company has been operating in Singapore for an extended period, it must still demonstrate active business operations. Failure to provide sufficient documentation can lead to delays or rejection of the renewal application. Below are the key documents that employers and EP holders should prepare in advance.
1. Proof of Salary Payments
MOM requires evidence that the company has consistently paid the EP holder’s salary as per the approved amount in the initial In-Principle Approval (IPA) letter. To verify this, the following documents must be provided:
- Latest three months’ payslips showing salary disbursement
- Personal bank statements highlighting salary deposits
- Company’s corporate bank statement showing the salary payments made to the EP holder
These documents help MOM confirm that the salary is being transferred regularly and directly from the company’s corporate account to the EP holder’s personal account. Any discrepancies between the declared salary and actual payments may raise concerns and affect the renewal outcome.
2. Proof of Personal Income Tax Compliance
The EP holder’s latest Notice of Assessment from the Inland Revenue Authority of Singapore (IRAS) must be submitted to confirm that the individual has:
- Declared their actual salary income
- Paid their income tax according to Singapore’s tax regulations
The declared income should match the salary stated in the original EP approval. Any inconsistencies could result in further scrutiny by MOM.
3. Proof of Company Tax Compliance
The employing company must also submit its latest Notice of Assessment from IRAS to verify that it has fulfilled its corporate tax obligations. This document can be accessed and downloaded via the IRAS MyTax Portal. A company that has not filed its taxes properly may face challenges in renewing EPs for its employees.
4. Proof of Physical Business Presence in Singapore
MOM places significant importance on companies maintaining a legitimate business presence in Singapore. To prove that the company has a physical office and is not solely reliant on remote work arrangements, the following documents are required:
- Company’s tenancy agreement
- Recent office photos showing an operational workspace
Having a dedicated office space reassures MOM that the company is established and committed to long-term business operations in Singapore.
5. Proof of Ongoing Business Activities
MOM also evaluates whether the company has a strong business foundation and is financially capable of continuing employment for the EP holder. Employers must provide:
- Recent corporate bank statements showing active transactions
- Invoices issued to clients with proof of payment in company bank statements
- Financial statements demonstrating revenue and operational stability
- Contracts secured or Letters of Intent (LOI) showing ongoing business partnerships
These documents collectively justify the company’s ability to sustain employment for the EP holder. MOM uses this information to assess whether the business remains viable and can support foreign talent in Singapore.
By ensuring all the above documents are well-prepared and accurate, companies can reduce delays and increase the chances of a successful Employment Pass renewal.
Furthermore, employee benefits in Singapore are designed to provide both financial security and work-life balance for professionals. Under the Employment Act, employees are entitled to paid annual leave, sick leave, public holidays, and overtime compensation if applicable. Employers also contribute to the Central Provident Fund (CPF) for Singaporean and Permanent Resident employees, ensuring long-term savings for retirement and healthcare. Additional perks such as flexible work arrangements, health insurance, and performance bonuses vary depending on the company and industry. Understanding these benefits is crucial for foreign professionals looking to work in Singapore, as it impacts overall compensation and job satisfaction.
Timeline and Process for Employment Pass Renewal
The processing time for Employment Pass renewal applications varies depending on MOM’s workload and whether additional documents are required. In most cases, applications submitted electronically through the myMOM portal are processed within one to three weeks. However, if additional documents are requested, the processing time may extend by several more weeks, sometimes taking up to six weeks for a final decision.
To ensure an efficient renewal process, applicants should retrieve and update their renewal application draft as early as possible. Once the information has been confirmed, the employer or authorized employment agent can submit the renewal application through MOM’s portal. After submission, MOM will begin assessing the application and may request further documentation if necessary. If additional documents are required, companies must provide them within the stipulated two-week deadline. Failure to submit the necessary documents within this timeframe may result in rejection of the application.
Applying for or renewing an Employment Pass (EP) in Singapore presents several challenges. The Ministry of Manpower (MOM) has tightened the Fair Consideration Framework (FCF), mandating employers to advertise job vacancies on the MyCareersFuture portal for at least 14 days to prioritize local candidates. Additionally, the introduction of the Complementarity Assessment Framework (COMPASS) requires candidates to score at least 40 points based on specific criteria, adding complexity to the process. Discrepancies between a candidate’s qualifications and job requirements, as well as issues related to the company’s background, can further hinder approval. Employers must navigate these stringent regulations carefully to ensure successful EP applications and renewals.
Steps to Take After EP Renewal Approval
Upon approval of the EP renewal, the next step is to proceed with card issuance. This process is now done electronically through an authorized employment agency. The candidate must be physically present in Singapore to complete the final steps. The In-Principle Approval letter, issued by MOM, is valid for three months, during which the applicant must finalize the card issuance process.
In some cases, a medical examination may be required before the EP card is issued. The applicant can undergo a medical examination either in Singapore or in their home country. Most Singapore clinics provide medical reports within one to two working days, making it a convenient option for applicants who need a quick turnaround. Once the medical report is completed, it must be submitted online as part of the card issuance process.
The applicant must also provide an updated passport copy, an email address, an active Singapore mobile number, and an updated residential address. If the candidate is unable to return to Singapore due to border restrictions or other unavoidable circumstances, MOM may grant a one-time extension of the In-Principle Approval letter for up to two months. However, if the candidate is still unable to return, the Employment Pass may be canceled, and the company will need to submit a new application once the individual is able to relocate.
Once the card issuance process is completed, the applicant will receive a notification letter confirming their legal right to remain and work in Singapore. The letter will also indicate whether the existing EP card can be reused or if a new card must be issued. If a new card is required, an appointment must be made at the Employment Pass Services Centre to complete the final steps.
Conclusion
The Employment Pass renewal process in Singapore requires meticulous preparation, timely submission, and strict adherence to MOM’s guidelines. Employers and EP holders must ensure that all necessary documents are in order, as failing to meet the renewal criteria can lead to disruptions in employment status. Renewing an EP early helps prevent unnecessary delays and ensures continued legal employment in Singapore. If you need professional assistance with the renewal process, engaging an experienced employment agent can significantly streamline the process and minimize the risk of application rejection.
FAQs
If you are ready to start your Employment Pass application, click here to fill up the Employment Pass Questionnaire. Our in-house agent will help you with this process.
You may also use the Self Assessment Tool (SAT) to check the Employment Pass or S Pass eligibility of your candidacy before you apply or appeal.
- Job scope and qualifications do not match. Educational profile and experience should be aligned with the job requirements.
- The applicant’s previous employer did not hire locals or had an imbalanced ratio of locals to foreign employees in the company. This shows a lack of contribution to Singapore and a lack of trust in the local economy. It also casts a poor light on the company with regard to its global standing.
- A local can easily take the job which the applicant is pursuing. In such a case, there is no need for a foreign talent as there are enough locals that can already do the same job.
- Criteria such as academic and salary qualifications are not fulfilled to an appropriate level.
- The duration of the applicant’s previous job is less than two years and the applicant changed job without any acceptable reason. The Ministry of Manpower takes a dim view of job-hoppers and applicants with questionable work records.
After applying for an EP online, the following image can be seen:
Applicants’ EP status can be divided into three categories. An applicant’s EP application status can be pending, rejected, or approved.
If the applicant’s EP status is “approved”, the MOM has already approved the application. The applicant may now proceed to make an appointment with the MOM to receive the EP and activate it.
There are several advantages which are provided to applicants for as well as holders of an Employment Pass which do not exist for those of other Singapore work visas.
- S Pass holders are not permitted to either own or be the director of a company. They are also barred from entering certain lines of work.
- Personalized Employment Pass holders have a much higher salary requirement than do Employment Pass holders. They too are not permitted to enter specific lines of work.
- EntrePass holders are required to fulfil specific criteria related to their status as an entrepreneur, innovator, or investor. None of these additional requirements are applicable with regard to the EP. Thus, it is only to be expected that the EP is the Singapore work visa most commonly selected by foreigners.
Since August 2014, the Ministry of Manpower has required companies that intend to hire EP holders to first advertise the relevant position in the Singapore Workforce Development Agency’s Jobs Bank. However, certain exceptions apply.
The following positions are exempted:
- Jobs in firms with fewer than 25 employees
- Jobs that pay more than S$12,000 per month
- Intra-corporate transferees (i.e. candidates holding senior positions / professionals with advanced levels of expertise)
- Short-term positions (less than one month)
Sometimes, an Employment Pass application is rejected by the authorities. If such has happened to you, we will investigate why the outcome was so. We will consider the Ministry of Manpower’s reasons, establish a firm appeal in your defence, address the issues raised, and provide any needed documents on request.
- Appeals take at least three weeks to be completed, though this duration may sometimes be longer.
- Any appeal must be submitted within three months of the official rejection. After this time period, a new application must be submitted.
According to our Singapore Employment Pass Guide, it is wise to make use of the Self-Assessment Tool (SAT), an online tool offered by Singapore’s Ministry of Manpower (MOM). In the guide, we have listed important factors to consider when applying for a Singapore Employment Pass.
The SAT serves as a gauge of one’s chances of receiving an Employment Pass; it is not an exact means of determining either approval or rejection of such an application.. Applicants and employers can check whether they meet the specific requirements to obtain the proper work passes. The SAT is reliable and has as a high level of accuracy. The SAT will aid in checking one’s eligibility based on nationality, education profile, working background or experience, and salary profile.
Should the SAT results indicate that an applicant is not eligible, the applicant is advised to abandon the application because the application may be outright rejected. However, the SAT is merely a reference and does not depict actual results; the application will nevertheless be thoroughly reviewed by the Ministry of Manpower (MOM) authorities. The Self-Assessment Tool exists on the MOM’s website.
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